logo Calflora My Calflora Help
Updated September 14, 2022
Use the My Calflora page to customize your experience of the Calflora website and the Calflora phone applications.

If you are not yet registered, press SIGN IN - REGISTER. in the upper right, and fill out the form. It does not take long.

Contributor Profile
Open this tab to enter biographic information about yourself -- anything that you want other Calflora users to know, such as your particular botanical interests.

Open this tab to join a group, or to check on the recent activity (new observations) of any groups of which you are a member.

Press JOIN ANOTHER GROUP to see a list of open groups. If you see an interesting group, check Join this group under the name.

Press MY GROUPS to see a list of the groups you have joined.

For each group, open activity to see any recent observations, or any recent posts to the group. Open members to see the names of other group members. Open membership options to request email about activity in the group, or to leave the group.

You can comment on any observation record in Calflora. Informed comments can be a helpful source of feedback for the person responsible for an observation.

Open this tab to look up comments you have made about other contributors' observations, or comments that others have made about your observations.

Center Point
Specify your personal center point. This becomes the starting point for various applications, including Plant Observation Entry, My Observations, and Observation Search.

Email Notifications on Group Activity and Comments
You can ask to be notified by email when there is new activity in one of your groups, or when there are comments on your observations.

The timing is as follows.

  • hourly: emails about comments on your records are sent out every hour from 10:30AM to 5:30PM, and every two hours for the rest of the day.
  • daily: emails are sent out at at 7:30PM in the evening.
  • weekly: emails are sent out at 7:30PM Saturday evening.

Using Observer Pro as an Independent

Historical Records from saved searches
If you are using Observer Pro as an Independent, you can arrange to load your own sets of historical records into the phone app, one set of records per project. This can be useful if, for instance, you want to check on the well being of a plant population you observed previously, or if you want to try to find a plant that someone else observed in the past.

To use this capability, first you need to save a search by name from Observation Search Do your search in Observation Search, then open TOOLS / SAVED SEARCHES, enter a name for your search, and press SAVE. Go to My Calflora / Searches to see all of your saved searches.

Then come back to this part of My Calflora / Preferences. You will see one line in the table for each project, with the project name and a drop down containing available searches. These three projects are available:

  • Simple data collection
  • Advanced data collection
  • Postfire
If you are a member of the Specialty group, these two projects are also available:
  • Rare plants
  • Restoration

Choose searches from one of these applications: My Observations, Observation Search, or Group Observations. You can assign a saved search to each of the available projects, so that you can have up to five different sets of historical records loaded into Observer Pro.

After you have assigned saved searches to projects, do a REFRESH to load the historical records into Observer Pro. Suppose you assigned a saved search to the Simple data collection project. On Observer Pro's main screen, select the Simple data collection project. Then press the History tab. Press the MAP tab to see the historical records from your saved search on a map. Press the PROJECT tab to see these records in a list.

To find the exact location of an historical record when you are in the field, get close, open History, press the MAP tab, zoom into the map, and keep walking until you are standing right over the historical point. If you do find the plant, and want to record a new assessment of it, touch the point on the map, and an info window will open. Touch the info window, and then touch NEW ASSESSMENT in the menu.

Plant Lists
If you have defined plant lists, choose one of them to be available for plant selection when using Observer Pro. (In the Android version of Observer Pro, all of your plant lists are available.)

Default Group
Choose one of your groups from the drop down. When you make an observation as Independent on Observer Pro, it will be moved into the group when it is uploaded to the server.

Using Observer Pro with Groups
Choose those groups to which you will be actively contributing data in your next session with Observer Pro.

Groups with Projects:
For each active group, select the projects for which you want to see historical data in Observer Pro. (If no projects are selected for a group, then historical data for all projects will be loaded at the next REFRESH.)

Observer Pro: Background Lines and Polygons
Lines and polygons associated with a group can be loaded into Observer Pro. Use the Background Lines and Polygons application to choose which ones you want.

Photo Sharing
When you add photos to your observations on Calflora, you can choose who else can use those photos. By choosing Calflora use only, you reserve all rights to your photos. By choosing Creative Commons Attribution-NonCommercial, then others can use your photos for non-commercial purposes as long as they credit you.

Observation Sharing
If you have made observations of rare plants which are either obscured or private, you can make those records -- with their original coordinates -- available to the CDFW California Natural Diversity Database (CNDDB). To do so, check one or both flags in this section.

Note that if you have checked the flags, your records will not be pushed to CNDDB. Instead, CNDDB staff will be able to find your records and download them from Calflora.

Links to your Calflora Porfolio
Click on the links to see all of your published records.

Remember to Save!
After any changes, press (top right of the page).

You can save a search by name from either Observation Search or Group Observations. All of your saved searches appear here. You can also add new searches, delete old searches, or run any one of your searches.

You can save a column set by name from Group Observations. All of your saved column sets appear here. They are also available in Group Observations / TOOLS.

Email Alerts
You can be notified by email whenever new observation records show up in the database. For instance, you might want to be alerted when any new observation of a certain plant shows up in a certain area.

To set up an alert, first use Observation Search or Group Observations to do a search. Then open TOOLS / SAVED SEARCHES, and save your search by name. Then come back to My Calflora / Alerts.

This is a table of your currently defined email alerts. Click to open an edit panel, where you can delete the alert, or change the timing.

This is a table of your saved searches that have not yet been used in an email alert. To add one of these searches as an email alert, click to open an edit panel. Select how often to run the search, and press ADD AN ALERT.

Release Notes

• September, 2021:   v. 2.39.

• April, 2020:   v. 2.27. In Preferences, it is possible to ask for emails about comments on your records weekly, daily, or hourly.

• May, 2019:   v. 2.16. Added support for non Weed Manager groups to Preferences.

• January, 2019:   v. 2.10.