logo Calflora Survey Entry   HELP

If you are having any trouble using this application, please contact Calflora support.

Survey Entry is part of the Weed Manager system.
About the Application

With the Survey Entry application you can view, enter or edit a survey record.

A survey is a search for certain plants in a discrete area at a certain time. To enter a survey record, you will need to specify the area, the date, and a plant list. For each plant in the plant list, you can indicate whether or not you found it, and if you did find it, how abundant it was.

Every survey record has a point location. The simplest kind of survey record has just a point location with an estimated Gross Area.

A survey record might also have a shape (polygon or line) describing the area searched. The shape might be a pre-determined area -- for instance, the boundary of a park. Alternatively, the shape could be a dynamic area, such as a skinny little polygon generated from a tracklog.

The application has the ability to read in KML tracklogs, and to generate polygons at some buffer distance around the line described by the tracklog.

Plant List
The plant list indicates the plants you looked for. Each plant on the list has a Count attribute. Here are some possible values of Count:

0 You looked for the plant but did not find it.
1+ There is at least one plant in the area.
1 There is exactly one plant in the area.
50 - 100 There are from 50 to 100 plants in the area.
(empty) You are still looking for the plant.

Adding a New Record

1. Press NEW RECORD.

2. Choose an Organization. (If you are not a member of any groups, choose Independent.)

    If the organization you chose is a Weed Manager organization, you can optionally choose a Project.

3. Set a point location for the record.

    Press Point Location to open the popup. Move the map to the general location, and zoom in. Click . Your next click on the map will become the point location of this record, indicated by .

4. Add a polygon to the record [optional].

    There are three ways to add a polygon.
    1. Use a saved polygon, either one that you have previously drawn and saved by name, or one that you have previously uploaded from a GIS file.

    2. Upload a KML tracklog, and convert it into a polygon.

    3. Draw a polygon on the map.

    To draw a polygon, press Shape to open the popup. Then press start drawing, and click on the map to set the vertices. Press stop drawing when you are finished.

5. Enter a Name for this survey. The values of Observer and Date will already be filled in. If necessary, change these values: set Date to the date of your last visit to the area.

6. If you have already defined a plant list containing the plants that should be in this survey, choose it by name from the Reference Plant List drop down.

7. Go to the tab.

    Add the plants that you looked for as part of this survey. You can add them one by one, or by pasting in a list of plants, or by pulling in the plants from the selected Reference Plant List.

8. Go to the tab, and enter values for any relevant fields. All of these fields are optional. (See below for more information.)

9. Press SAVE. Required values are indicated by *. If any required field values are missing, the application will let you know.


The right side of the page is devoted to a map. The left hand side is scrollable, and organized into several sections.

Basic Fields
Organization The organization responsible for this record. If you are a member of any Calflora groups, they will appear here in a drop down during editing. The default organization is Independent.
Access by others
published The public (any Calflora user) can see this record.
unpublished Only the owner (or members of the group, if this record belongs to an group) can see the record.
private Same access as unpublished. Set the value to private if you intend to keep the record out of the public eye for an extended period of time.
Shape   indicates that a polygon is defined for this record.
Point Location   indicates that a point location is defined for this record.
* Name The name of this survey.
* Observer The person(s) who did the survey. When adding a new record, this field is filled in with your name.
* Date Date when the survey was complete, in the form YYYY-MM-DD. For example, 2016-12-31.
Reference Plant List If you have already defined any plant lists, you can choose one here.
The Tab
Gross Area If you have added a polygon, press calculate area to calculate the area of the polygon. Otherwise, enter the estimated size of the area.
Natural Status Are the plants recorded in this survey growing wild, or were they planted by a human?
Photos Any photos of the survey area. During editing, you can attach a photo to a record by uploading it from your computer. Or, if your photo is already on the web, you can paste in the URL.
Ownership (AKA National Ownership) A broad classification of who owns the land where the plant is growing.
Elevation The elevation at the point location of this survey. During editing, once a point location has been chosen, press lookup elevation to find the elevation.
Access to the Site
public access
restricted access special arrangements are necessary to visit the site
no access
checklist from a single visit
checklist from multiple visits
The Tab
Particular observations can be associated with a survey record if they are owned by you or your group. An observation can be associated with at most one survey.

Use this tab to find your observations in the survey area, and to add them to the survey.

The Tab
This is the list of plants covered by this record. Each plant has a Count value, indicating relative abundance in the survey area. 0 is a special value of Count, which indicates that the plant was not found.
Finding your Survey Records

Once you have entered a survey record, you can find it in My Observations.

If the survey is published, you can also find it with the Checklist / Survey Search application. This application is particularily useful for finding many surveys owned by a group.

Survey vs. Checklist

The concept of a survey is very similar to that of a checklist, in that both are associated with an area and a plant list. But where a survey happens over a very discrete time interval, perhaps just one day, the time element of a checklist is much more fluid. For instance, a checklist might represent all of the plants an observer has seen in an area during multiple visits over the course of several years. (Since some plants are only identifiable at certain times of year, a really comprehensive checklist necessarily involves multiple visits.)

With this application, you can distinguish between a survey and a checklist by setting the value of the field called Method (as in the method you used to assemble the information).

The date on a survey record indicates the date that the survey was complete. For a checklist where there were multiple visits to an area, it is the date of the last visit.


• April, 2016:   v. 0.60 (beta) released.

The classic Checklist Entry application is still available.